Chilliwack Lions Club Music and Dance Festival

CHILLIWACK LIONS CLUB MUSIC & DANCE FESTIVAL

 

As of January 8, we are setting up to run a virtual festival due to COVID ISSUES in the Lower Mainland and BC at this time.  

Disclaimer

After uploading your video(s) to YouTube, participants are encouraged to set the visibility to “Unlisted” so that the general public cannot view it.

It is highly recommended that you disable the comments on your YouTube channel.

While recordings may be shown during the classes for adjudication, only participants, the adjudicator, and Chilliwack Lions Club Music and Dance Festival staff/volunteers have access to  the URLs and the videos.

Your participation in the Festival implies consent for sharing the URL link.

Please do not share links to family/friends , videos are for the use of the Festival only. 

See https://support.google.com/youtube/answer/57407?hl=en for general uploading help.

Please check this site occasionally to see what is in place prior to registration deadline.

Any other questions while this is being finalized please contact Laurie at 604-858-3147 or [email protected]

As of January 8, we are moving to a virtual pre-recorded video format only, stay tuned for updates on how we will proceed using this format. 

We feel that with COVID numbers running extremely high that this is the safest way to run our Festival for 2022. 

Dance Policy 

We advise the wishing to enter, to do a video as soon as possible and then you can always change it before submitting it to the festival on or about February 7th, 2022 for Classical Ballet, Modern and Contemporary and on or about February 13th for all other dance disiplines.   Instructions for video downloading will be going directly to your studio along with the virtual program.  

Music Policy will include a request for music books to be handed in within 10 days of start of Music portion of festival or a ‘pdf’ of the music to be made for forwarding to the adjudicator if it is requested.  This might change according to the adjudicators’ wishes.  Instructions for video downloading will be going directly to your teacher along with the virtual program and downloads will be requested by about February 25th, 2022 for all music solos and duos.

For Strings, Woodwinds, Brass and Voice a prerecorded accompaniment will be accepted for 2022 Festival only.

Dance & Music Policy items for both:

If a participant gets COVID and is quarantined to their home, refund for the participant will be considered as medical if you have a paper trail to hand in. Admin fee of $10 will be held back.  Similar arrangements have been made for GROUPS. 

We are currently working on the video format that we will use with the entries and the adjudicators and will send out information as soon as we have made the decisions.  This will be sent out to your teacher or studio by January 31st, 2022 or sooner.

At this point, no paper is allowed to transfer hands on site, so adjudication sheets will be handled over the email to studios.

Certificates, trophies and other awards will be distributed from Chilliwack in about April or sooner if possible.  These arrangements will be made with each dance studio or music teacher individually.

Any other questions while this is being finalized please contact Laurie at 604-858-3147 or [email protected]

With Regret and due to COVID Restrictions

the following Division

is NOT BE AVAILABLE FOR 2022

we will keep you posted on this. 

NOTICE TO BAND and CHORAL ENTRIES ONLY:

Choral have been CANCELLED for 2022 Festival Only. 

Effective January 27, 2022

Teacher/Studio Data Sheets and cheques may be mailed to 

CLCMDF, C/O 48185 Ryder Lake Road, Chilliwack, B.C.  V4Z 1E3

OFFICE WILL BE OPEN FROM 

JANUARY 3rd, 2022

ANY QUESTIONS CONTACT THE FOLLOWING:

band contact:  Shane Monkman email:  [email protected]  

choir contact:  Kristoffer Werner email: [email protected] 

For Current 2022

Dance, Piano, Voice, Strings, and Woodwinds/Brass/Percussion Adjudicators please check under ADJUDICATORS.

URGENT REQUEST for Dance, Piano and String Coordinators and other adult Volunteers who have vaccine passports as these are required for entry into the Chilliwack Cultural Centre.

If you know of anyone with dance competition knowledge be they parent, former parent or student or teacher who could possibly take on this position, please let me know immediately.  

The following would be ideal:

It would be best if it was 3 people as then the load is lighter all around and then there is always a backup for possible switching if required

Division would be            Ballet/Modern  7 days

Days are approx.            Jazz  8 days

                                       Stage, Tap, S & D, Acro, and Street 6 days

We currently have a couple of people who are willing to take on a couple days at a time and we would consider anyone who is willing to do the same thing.  The important thing is that we would need to make sure that everyone is working together to help each other to have every session properly covered.  I am able to help as well, but need to keep on top of my own work to keep the office running smoothly as well.

The Dance Co-ordinator(s) is(are) paid a small honourarium of $35 per festival session (ie, morning or afternoon or evening worked.  On 3 session days, lunch might be provided as lunch will depend on COVID Restrictions.

Their job would entail:

       *        getting writers

  •        getting at least one adult for each competitive session
  •        overseeing workshops on-site registration and check in of pre-                     registration 
  •        overseeing technique Class check-in of pre-registration
  •        assigning jobs to school volunteers

The Piano Coordinator is paid a small honourarium of $35 per festival session (ie, morning or afternoon or evening worked.  On 3 session days, lunch might be provided as lunch will depend on COVID Restrictions.

Their job would entail:

     *          getting adjudicator secretaries

  •       meeting with adjudicator prior to beginning of first session
  •       being on site the majority of the competition

Also Looking for a NEW LEAD PERSON called the REGISTRAR

Their job would entail:

     *          keeping the General and Day to Day Operations of the Festival                           Going throughout the Year

The following is a rough Description of work

  •       prepare Festival Software for new Festival Year by late October
  •       organizing all the download data into the Festival Software after the Entry Deadlines on November 28 and December 1 are complete
  •       checking all entries for accuracy and following through with studio contact with their registrations
  •       setting performance schedules and preparing rough program for layout personnel to add the advertising and then follow through with this to the designated print shop.
  •      Getting schedules out to everyone involved as coordinators so that they can get their volunteers in place
  •      During the month of Festival collecting marks, placements, etc. and placing all information into festival software
  •      Organizing both Dance and Music Honours Concerts
  •      Secure dates for upcoming Festival
  •      work in conjunction with Festival Chair to make sure various committee meetings take place in April, September and November
  •      get information from adjudicators and teachers about adjudicators for upcoming year and proceed to confirm their interest for the upcoming season.  Then ask for their bio and headshot by the end of June
  •      make any syllabus changes by June 30 
  •      double check where trophies can be dropped off
  •      start to solicit program advertising for upcoming year
  •      Send out discipline syllabuses by late September along with information on on-line registration usage
  •      email trophy returns to studios and teachers by mid-October

Please give this some serious thought as we need this position(s) filled as soon as possible.

Thanks, Laurie Hirschman

[email protected] or 604-858-3147

For all disciplines, dance and music,

there are special Rules in Place if required to allow for COVID Restrictions:

Participants, teachers and audience members must wear a mask at all times while in the building and there will be a few exceptions when it comes to actual performances only.  Please read the rules carefully and look for changes as they occur closer to festival dates. 

Check out Provincial Syllabus 2022  www.performingartsbc.ca                

NEW RULES FOR PROVINCIAL QUALIFICATION IN ALL DANCE

SEE rule #7 on page 55 of syllabus 2022

 

The CLCMDF is a self-supporting, non-profit organization dedicated to encouraging and empowering young dancers and musicians to excel in their chosen discipline. Our members are all volunteers.  Some are Lions members, and many others are dedicated community people who are also interested in the artistic development of young people.  We have been part of Chilliwack for 75 years and celebrating our 75th ANNUAL FESTIVAL in 2022.

ONLINE REGISTRATION IS NOW MANDATORY to avoid paper usage.

Please click here for online registration for Dance.  Deadline November 28, 2021

Now open to Music.

Please click here for online registration for Music.  Deadline December 1, 2021. 

All inquires contact Laurie Hirschman at [email protected] 

For Both sites, if you are a studio with multiple teachers, please register all your participants under studio director or owner ONLY.  This is to simplify the registraion process for our office.  THANK YOU IN ADVANCE FOR THIS.

If new to on-line or first time entry to our Festival, please contact [email protected] to have instruction sheets emailed to you, so that you are aware of the whole process that is available to you or phone Laurie at 604-858-3147 to obtain them. 

The following might not available for 2022 Festival, due to COVID Restrictions, you will be advised closer to Festival time:

Delivery of programs:  For non-local studios and teachers you will be mailed a voucher for picking up your program when the festival begins at the Chilliwack Cultural Centre.  You may pick them up at the Festival Desk from February 14th onward.

As per normal, All local studios and teachers will be available through the Chilliwack Academy of Music on or about January 30th.  (an email will be sent when these are ready for pickup)

Read the following CAREFULLY for 2021 Festival as Online Registration may have changed slightly, due to COVID Restrictions:

For Dance Only on-line Registrations by e-transfer when requested or by cheque dated November 28, 2021 and then mailed to CLCMDF, C/O 48185 Ryder Lake Road, Chilliwack, B.C.  V4Z 1E3 and do not forget to include your $25 Mandatory Registration Fee on site (Dance #9925A and Music #9925B) and all Teacher Data Sheets still need to be emailed by November 28, 2021 to [email protected].   This is to help make sure all your entries are entered correctly.

For Music Only on-line Registration by e-transfer when requested or by cheque dated December 1, 2021 and then mailed to CLCMDF, C/O 48185 Ryder Lake Road, Chilliwack, B.C.  V4Z 1E3 and do not forget to include your $25 Mandatory Registration Fee on site (Dance #9925A and Music #9925B) and all Teacher Data Sheets still need to be emailed by December 1, 2021 to [email protected].   This is to help make sure all your entries are entered correctly.  

The following is NOT AVAILABLE for 2022 Festival, due to COVID Restrictions: so please do not consider it this year.

All entries both Dance and Music may be paid for by e-transfer or by cheque and be dropped off Monday to Thursday at the Chilliwack Academy of Music Office (604-792-0790 for office hours) located at the Chilliwack Cultural Centre at 9201 Corbould Street in Chilliwack till November 28, 2021 for Dance and December 1, 2021 for Music, Festival Entry Deadline.  In this case the Envelope should be to the Attention of LAURIE HIRSCHMAN.

 

Very Important Volunteer Help Needed in a big way!

We Urgently need 2 Dance Co-ordinators; 1 for Acro, Tap, Stage and Song & Dance and also 1 for Ballet and Modern. Also needed for Music is 1 Vocal Co-ordinator. Small per diem honourarium is available!!!

 

For more Info. Contact Lesley Ward #604-799-0821 or [email protected] or Contact Laurie Hirschman @ 604-858-3147 or [email protected]

 

We also need 1 or two people to assist with Registrations. Small honourarium also available for this assistance. For more info. Contact Laurie Hirschman @ 604-858-3147 or [email protected]

Interested in helping in other ways?

Are you interested in supporting our music & dance students? We need you! A festival this size needs lots of volunteers from selling tickets, taking tickets at the door, working backstage with organizing the dancers, writing for our adjudicators, to assisting in set-up and take down at the Chilliwack Cultural Centre! If you can help in any way, please contact Delia Davies at 604-795-4780 or [email protected]